External Speaker Form

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External Speaker Form

This form should be used by committee's to request access for an external speaker to come on campus for a society event.

Please note that any external speaker requests have to be approved by both the Students' Union and the University security team. Because of this, they can take up to two weeks to be processed so please consider this when planning your event and plan as far in advance as possible.

External speakers should NOT be advertised until you have received confirmation that they can come on campus.

Event Organiser's Details

Your Name:

Your student ID number:

Your university email address:

Your telephone number:

Society Name:


External Speaker Details

What is the full legal name of your external speaker:


Please list any alternative names, aliases or stage names:


Please provide links to the speaker's website and social media profiles:


External Speakers email address:


External speaker's organisation (if applicable):


Organisations address and postcode:

Event Details

Event Name:

What topic(s) will the external speaker be discussing?


What are the key issues or points to be focussed on by the speaker and what will the talk/presentation aim to achieve?


Will the speaker's talk or presentation be completely in English?


Will a film be shown at this event?


If yes, which film will you be showing?

Where will this event take place?

On which date will this event take place?

What time is the event likely to start?

What time is the event likely to finish?

Audience Details

Will this event be open to all of your society members to attend?


Will this event be open to other BCU students or staff to attend?


Will this event be open to the general public?


Will there be defined seating arrangements?


If yes, what will the defined seating arrangements be?

How many people do you think will be attending this event?


Where and how will this event be publicised?


Is there likely to be any media interest (planned or unplanned) in the external speaker?


Will any reasonable access/support requirements be needed by any attendees?


Are there any other details about this proposed event that should be noted?


Do you give permission for these details to be shared with University staff to assist your coordinator with event organisation where necessary?

  Yes, I give permission


By ticking this box you agree that you have done the following:

  • You have consulted with your coordinator about this event.
  • You have completed this form to the best of your knowledge and understand the form will only be considered if all necessary information has been provided.
  • You understand that the University reserves the right to refuse permission for events and external speakers on University premises following the completion of due diligence, risk assessment and health and safety assessment.
  • You understand that the University security team reserve the right to cancel your event at any time if there is a legitimate fear for the safety of attendees or members of the public, or a genuine concern that the event being held on campus does not match the one authorised.

 I agree

*If we need to contact you regarding this booking we will use the details provided on this form. If we are unable to reach you, we will contact another member of your committee.