If you're running an event, you have a duty of care to ensure the safety of anyone who may be affected by the activity. You need to take the necessary precautions to keep everyone involved safe, as well as those in the vicinity of your activity, otherwise your group could be liable for any accidents and injuries which occur.
The resources below are essential for you to consider as part of your planning process; please make sure you ask if you're unsure. Lack of understanding is not an excuse if something goes wrong!
Risk Assessments
Every event that's hosted by a student leader needs to be risk assessed. The link below will download our standard assessment which includes some basic risks. You will likely need to update them to make them relevant to your event and you may need to add more. A non-exhaustive list of hazards can be found here.
The document also mentions risks associated with bringing food onto campus, or selling food at an event (such as a bake sale). If your event includes food, you should familiarise yourself with the information in the relevant section(s) below as well.
View Risk Assessment
Reporting Accidents and Near Misses
It's important that any accidents are reported to your coordinator as soon as possible, even if no injuries were sustained. We also ask you to report near misses, so we can learn from them and change policy or recommendations in the future.
Please use the form linked below to report any incidents which take place, as soon as possible. If you need any help, please speak to someone from the Activities and Representation team.
Complete Accident and Near Miss Form
Public Liability Certificate
Some venues you want to use for your activities may require you to submit a copy of our Public Liability Insurance certificate to show the level of cover in place for your activities.
The full policy schedule is available on request from the Activities and Representation team.
Download Certificate